3 Rules to Simplify Your Record Keeping For Business Travel

Summer is here and for many of us that means summer business trips. I love traveling for business. It usually means I’m on my way to speak at a seminar in a great location. But, my least favorite part about business trips is keeping track of all of my receipts.I use to come home from a business trip and find my receipts in various places over the next several days (or weeks!). Some I would find in my wallet, others in my briefcase, more in my coat pocket, some in my car and with all of these, I was still missing receipts!That was until I came up with my system for easy business travel record keeping. This system is so simple to use and it maximizes my business travel deductions.Here’s how my system for easy business travel record keeping works:*Rule #1*Use the Convenience and Leverage of EmailWhen my airfare is booked, the airline sends me an email automatically that has all the information I need for my receipt. I forward that email to my bookkeeper immediately upon receipt. That takes care of the airfare receipt.When I check out from my hotel, I request to have a copy of my bill emailed to me. I forward that email to my bookkeeper immediately upon receipt. That takes care of my hotel receipt.With my airfare and hotel receipt, I have the receipts for the majority of my actual expenses. But most of the receipts from my travel come from the other expenses, like meals, cab fare, cash tips. Here is how I tackle those receipts.*Rule #2*Pack 2 EnvelopesPart of my packing for a business trip includes packing 2 envelopes in my carry on bag. The first envelope I label with my destination, travel dates and “Meals.” The other envelope I label with my destination, travel dates and “Other.” Any time I get a receipt from a meal, it goes in the “Meal” envelope. Any time I get any other receipt, I put it in the “Other” envelope. After my trip, I give the envelopes to my bookkeeper to record my travel expenses.It’s such a simple system, but it works!You may be wondering why I separate my meal receipts. There are 2 reasons I do this.First, with my meal expenses separated, it makes it easier for my bookkeeper to code the expenses properly. My meal expenses are only 50% deductible, but the rest of my business travel is 100% deductible. Separating the two helps ensure that the expenses get coded to separate accounts so only my meals are subject to the 50% limit.The second reason is so I can maximize my deductions. This is explained in Rule #3.*Rule #3*Use Per DiemTo maximize my business travel deductions, I separate my meal receipts AND I use a personal credit card or my personal cash to pay for all of meals while traveling. I do this because it is the easiest way to make sure I maximize my business travel deductions.Here’s how I maximize my deduction:When traveling on business, meal receipts are not required in order to deduct a meal expense. The IRS issues per diem rates for meals and these rates can be used for a meal deduction instead of the actual expense.This means I can use either my actual meal expenses or I can use the per diem rates. Of course, I always pick the one that gives me the biggest deduction!I have trained my bookkeeper to compare the total of my actual meal receipts to the per diem allowed. My bookkeeper then determines which provides the greater deduction and records that in my bookkeeping.For example, if my meal receipts total to $125 and the per diem totals to $200, then I can legitimately deduct $200 for meals. This is one of my favorite strategies because I have increased my business deductions without spending any additional cash!Here’s how I simplify the record keeping:I mentioned that I use a personal credit card or personal cash for my meal expenses while traveling. I do this to make sure my business claims the larger of my actual expenses or the per diem allowed.Once the greater of my actual meal expenses and per diem has been determined, my bookkeeper then completes an expense report that claims the greater amount. My business then reimburses me based on the expense report.Worst case is I get reimbursed the exact amount I spent, but often times, I’m able to get reimbursed more than what I actually spent because the per diem rates are greater. This means my business gets a bigger deduction and my entire reimbursement (even if I am reimbursed more than what I actually spent) is tax free to me!This is my favorite kind of system – it’s simple and it maximizes my deductions!

Business Travel App Helpful in Extended Trips

Business travel trips can last anywhere from a few hours to many months. For ease in your travel trip do hotel bookings in advance for an extended stay, rent a car and use Internet phone calls and services. Think of the extended business trip it may be boring to go for meetings and work all the time. Try to make feel yourself at home during a long business travel trip and think in advance for making adjustments in your meetings time to take advantage of the cool location. After taking long business meetings opportunities will arise for going out to visit the surround area where you are staying. But, the problem people face here is that they don’t know the place. This problem is solved after the innovation of the business travel app embedded in your iPhone.Make the business trip a pleasure trip by using pre planning online calender that you can easily get in business travel app of your iPhone. Just make a schedule of your trip by taking out all important information related to the business trip. First book the flight tickets and for reservations in hotels and hire a rent car. Then find out the place nearest to your hotel for taking business meetings. Although some good hotels will also able to provide a convention hall for the meetings and business parties. Book that convention hall in advance for your meetings. Then calculate your time that you can utilize for visiting the place. Just have a look at the business travel app map which will help you to find the nearest places of your destination. All these information put in your iPhone travel app and it will synchronize all the information automatically.iPhone business travel app allows its users to know the surrounding area by doing just one click on the app. After tapping the name of the place on your app in only few seconds it will display you the map of the entire location you are staying with it’s distance and the important places where to go and visit all you will get in just one click. Make the use of short span of time for doing traveling around the place you are staying for a long time. By using Business travel app you will not feel lonely, the app works for you as a guide that helps you to travel a place which you do not know. This will be a great fun for the Business travelers that have to travel alone on the long trips without knowing the place where they are going.iPhone travel apps another advantage is that suppose you are going to a destination where you don’t know there native language and they also don’t understand your language, in this situation what can you do? All you need is just a translator, just install an translation app on your iPhone as it hardly takes few seconds and then use it for doing translation. Write the sentences in English and click on the translation by selecting the language you want to translate your sentences. Then you can show screen of iPhone to the person whom you want to talk. This is how you can communicate to someone who do not understand your language. This will help you in your business travel trip by providing you comfort level as you need on the trip.

Lifting Gear Equipment Used in the Construction Industry

Businesses and construction companies from around the world use specialised lifting gear technologies on a regular basis, which is why it is important for construction companies to not only get the best out of their equipment, but to also invest in the correct equipment in the first place. If construction companies invest in incorrect lifting equipment for the task in hand, this could cost time at the very least, which we all know equals money.Also lifting gear and lifting equipment must be maintained and checked intermittently (6 to 12 months depending on the kit) by registered contractors to ensure it complies with LOLER 1998. These checks can cost a little in the short term, but the long-term is great and essential investment.There are some lifting gear suppliers that offer a free maintenance check when you purchase certain gear or if you spend over a certain amount on lifting equipment. Therefore, there are no excuses. In addition to the law and regulations, you should want to ensure the safety of employees and members of the public who may be in the vicinity of your operations.This brings me to explaining the different lifting gear types available from good suppliers that you can find online…Blocks and HoistsThere are three main types of blocks and hoists that you will more than likely need, especially if lifting heavy objects, these are below:
Chain Lever Hoists – these can lift up to 9000kgs and no more
Heavy Duty Chain Blocks – these lift up to 5000kgs
Gin Blocks – a simple tackle block that consist of one wheel in which the rope runs over
Each serves different purposes and ensures that if you do require a chain or block hoist that you purchase the correct one(s); don’t try using a chain lever hoist that will for example, lift up to 1ton if you need to lift an object that is 1.2 tonnes. Always use the right kit for the job, simple!Clamps and Girder TrolleysThere’s a vast range of clamps and girder trolleys available to hire or purchase on the market. However, just ensure that any girder trolleys or clamps that you do purchase have been tested and are certified to a high standard. With there being so many, I have listed the categories below:
Adjustable Beam Clamps – For lifting up to 10000kgs of weight and is adjustable in order to be versatile for different jobs such as lifting and pulling objects.
Vertical Plate Clamps
Horizontal Plate Clamps – Are suitable for lifting up to 3000kgs; some companies do offer to specialise the plate clamps so that heavier objects can be lifted.
Push Travel Girder Trolleys – The capacity of push travel girder trolleys is 5000kg
Geared Type Girder Trolleys – These have a capacity of up to 5000kgs and must be tried and tested.
If you require further information regarding clamps and girder trolleys (there’s lot’s out there), you will find more online.Round SlingsRound slings enable construction companies to lift objects of between 1 and 12 tonne; however, you may need to make several purchases depending on your requirements, as the round slings can only lift up to certain weights.Furthermore, the round slings are colour coordinated depending on the weight that they are able to lift. This makes it so much easier to attach the correct sling depending on the weight that is required to be lifted; a busy construction site without colour coordinated round slings could turn out to be a complete disaster.Adjustable and Standard Steering SkatesSteering Skates are used on a regular basis by companies in many industries throughout the world and not just in the construction industry. Skates are extremely useful when it comes to moving heavy items across the floor in a safe and steady manner and is an essential when it comes to lifting gear.There are two types of skates available:
Adjustable – these are attached by two skates which enable the length/width of skates to be adjustable.
Standard – a singular skate
Either of the skates is variable in terms of the material in which they are made from. Both standard and adjustable skates are made from one of two materials; Nylon or Polyurethane. Polyurethane skates are more expensive, but the material is of better quality and will more often than not last longer. So depending on your budget, you may opt for the better quality skate over the cheaper skate.